The Olympic Winter Institute of Australia (OWIA) respects and upholds the rights of individuals to privacy in relation to personal information. The OWIA undertakes, as a policy,not to interfere with an individual’s Privacy rights in the way it collects, uses or discloses the personal information of any persons who provide it with such information in the course of carrying out its function as the OWIA. This policy, which applies to all personal information collected, held and used by the OWIA, demonstrates that commitment to privacy. The OWIA will comply with the Australian Privacy Principles contained in the Privacy Amendment (Enhancing Privacy Principles) Act 2012 (Act). It doesnot propose being a party to an “approved privacy code.”
The OWIA will, at all times, collect personal information by lawful and fair means, and where such information is reasonably necessary for the OWIA to perform its operational functions and comply with legal obligations. The OWIA will usually collect information directly from its stakeholders in Australia, or from other organisations (such as national sporting bodies or individuals and organisations associated with those bodies) who supply athlete personal data and performance information.
The OWIA will take all reasonable steps to ensure that any personal data we collect use or disclose is accurate, complete and up to date. If you believe the information held by the OWIA is inaccurate please contact us and the OWIA will take reasonable steps to ensure that the information is corrected.
Type of Personal Information and Use
The OWIA only collects personal information that is necessary for one or more of its activities or functions in developing and preparing elite athletes for participation in Olympic Winter Games, World Championships and World Cup events in the Olympic Winter program and World Championship Sports, and activities associated with these events, Championships and Games. Personal information may be used from time to time for marketing purposes however, in all such cases, you will be given the option of not receiving further communications of that nature and provided with information on how to do so. Personal information is primarily used for contact purposes and for inclusion of athletes and officials into OWIA Sport Programs and other events under the patronage of the OWIA, the Australian Olympic Committee (AOC), the International Olympic Committee (IOC) or the National (NF) or International Federations (IF) governing sports on the OWIA program.
Personal information includes contact details and other unique identifiable and biographical information necessary to facilitate participation in OWIA Sports programs, Olympic Winter Games, World Championships or World Cup events under the patronage of the OWIA, the AOC, the NF or IF. Non-provision of information required will effect a person’s eligibility to be selected in such a program or event unless the Organising Committee or equivalent, however named of an event is unable to do so without such information.
The OWIA collects health information on a person only with their express consent and only to assist in determining a person’s fitness to participate in a Winter Sport Program and compete in elite sport competition including, but not limited to the Olympic Winter Games, or as required by Law. The personal information collected may be shared with
The OWIA will take reasonable steps to ensure that personal information is secure from any misuse, unauthorised access, interference, modifications or disclosure.
Openness and Accountability
Employee records are not generally subject to the Privacy Act and therefore this policy may not apply to the handling of information about employees by the OWIA. For information about our practices relating to employee information, please contact our HR department directly. There are no other exemptions from this Act which apply to, and no laws which require the OWIA to collect personal information.
If you have any queries in relation to this policy or its administration or if you would like more details of what sort of personal information the OWIA holds, for what purpose and how it collects, holds, uses and discloses that information, if you would like to correct your information or if you have a complaint about a breach of privacy then you should contact the OWIA Privacy Officer, Alana Rybicki on (03) 9686 2977 or via email at Alana.Rybicki@owia.org
Changes to this Policy